Constitution

Tasmania

ASBA TAS CONSTITUTION - Updated 17/10/2008

 

  1. NAME:

The name of the Association shall be: “Association of School Business Administrators (Tas) Inc.”, hereinafter referred to as “the Association”.

 

  1. OBJECTS:

The objects of the Association shall be:

 

  1. To promote education by encouraging and developing efficiency in the provision of education and in the administration of educational establishments.

 

  1. To promote education by encouraging and developing the professional knowledge, ethical standards, skills and experience of Bursars, Business Managers and Administrators by all appropriate means including the conducting of professional development courses, seminars and workshops, the production of manuals and newsletters, the commissioning of reports and surveys, and the collection and dissemination of information.

 

  1. To promote, become a member of, affiliate with, appoint representatives to or co-operate with, any other institution, association or organisation, whether incorporated or not, whose objects are in whole or in part similar to those of the Association.

 

  1. MEMBERSHIP:
    1. Membership of the Association shall be open to persons holding the office of Bursar, Business Manager or the most senior administrative position in any non-Government school or non-Government educational establishment in Tasmania.  Membership of the Association shall also be available to persons holding office in any non-Government school or non-Government educational establishment in Tasmania who do not qualify for membership under the above definition but who, in the opinion of the Management Committee, are deemed to be fit persons to be a Member of the Association.

 

  1. Associate Membership of the Association shall be available to past members of the Association and to such members of kindred organisations as the Management Committee deems appropriate.  An Associate Member shall be entitled to attend meetings and to join in discussions, but shall be ineligible to be an Elected Officer of the Association.

 

  1. Honorary Life Membership of the Association may be granted, at the discretion of the Association, to past members of the Association who have significantly contributed by services rendered or by long service to the Bursars’ Association of Tasmania or Association of School Business Administrators (Tas) Inc.  Honorary Life Members shall be entitled to attend meetings and to join in discussions, but shall be ineligible to be an Elected Officer of the Association or to vote.

 

  1. APPLICATIONS FOR MEMBERSHIP:

A person desiring Membership or Associate Membership of the Association shall make application to the Secretary giving such information as the Management Committee may from time to time require.  The application, when completed, shall be submitted to the next General Meeting of the Association.  If the Committee is satisfied that the applicant fulfils the requirements of Clause 3(a) or 3(b), as relevant, the applicant shall be admitted upon payment of the current year’s membership fee or associate membership fee, as appropriate.

 

  1. ANNUAL MEMBERSHIP FEE:
    1. An annual membership fee, as determined from time to time, will be payable on acceptance of membership and thereafter within three months of receipt of an invoice from the Association.  Membership of the Association will lapse after three months if the membership fee is not paid within the stipulated time unless exceptional circumstances are deemed acceptable by the Management Committee.

 

  1. An annual associate membership fee, being 75% of the full annual membership fee, will be payable on acceptance of associate membership and thereafter within three months of receipt of an invoice from the Association.  Associate membership of the Association will lapse after three months if the associate membership fee is not paid within the stipulated time unless exceptional circumstances are considered acceptable by the Management Committee.

 

  1. There shall not be an annual membership fee for an Honorary Life Member.

 

  1. MANAGEMENT:

The Association shall be managed by a Management Committee consisting of the following Elected Officers and the Immediate Past President: -

  1. President, and delegate to ASBA Ltd,
  2. Secretary/Public Officer,
  3. Treasurer,
  4. Professional Development Co-ordinator,
  5. Delegate(s) to ASBA Ltd (the number as determined by ASBA Ltd),
  6. Such other officers as the Association in General Meeting may from time to time decide.

 

One of the Management Committee will, by consensus, assume the role of Vice President.

 

The Management Committee shall convene as and when required.

 

Elected Officers shall be elected at a General Meeting to be held in the third term of the academic year and shall take office at the beginning of the next academic year following their election.

 

  1. AUDITOR:

The Annual General Meeting shall appoint an Honorary Auditor.

 

  1. TENURE OF OFFICE:

Elected Officers shall hold office until the 31st December each year when they shall retire, but shall be eligible for re-election, provided that no member shall hold any one office for more than three consecutive years.


 

  1. NOMINATIONS:

Nominations for Elected Officers shall be called for and submitted to the Secretary not less than seven days before the relevant General Meeting and shall be verified in writing by the proposer, seconder, and candidate.  If insufficient nominations have been received to fill the vacancies, the Chairman shall call for further nominations when the matter of elections is dealt with at such General Meeting and such nominations may be made verbally subject to each such nomination being seconded and having the consent of the candidate.

 

10.  CASUAL VACANCIES:

Casual vacancies, which may occur in respect of an Elected Officer, may be filled by the Management Committee.

 

11.  SUB-COMMITTEE:

The Association may appoint such sub-committees as required from time to time.

 

12.  MEETINGS:

The Association shall hold such meetings as required, provided that an Annual General Meeting shall be held within three months of the close of the calendar year.  The notice convening any Annual General Meeting shall be forwarded to Members not less than seven days before the date on which the meeting is to be held.

 

The Business of the Annual General Meeting shall include:

  1. ratification of the election of office-bearers,
  2. the annual report and presentation of accounts,
  3. determination of the annual membership fee and affiliate membership fee for the current year,
  4. such other business of which notice has been given or which members present agree to conduct.

 

A Special General Meeting may be called by the President, a majority of the Members, or, on financial matters only, by the Honorary Auditor.

 

13.  QUORUM:

No business shall be conducted at any General Meeting unless at least five members, three of whom are not members of the Management Committee, are present.

 

14.  VOTING:

Each Member present shall have one vote.  A motion shall be carried by a simple majority.  Where voting is equal, a motion shall be declared lost.  Associate Members and Honorary Life Members will not have a right to vote.

 

15.  FINANCE:

The Treasurer shall bank all monies received in the name of the Association.  All cheques and withdrawal forms to be signed by any two of the Management Committee.

 

16.  STATEMENT OF ACCOUNTS:

The Treasurer shall present to the Annual General Meeting an audited statement of accounts for the year ending the 31st December preceding the meeting.


 

17.  OMISSION OF NOTICE:

The accidental omission of notice of meeting (whether Annual or Special) to any Member of the Association shall not invalidate the proceedings of that meeting or any resolution passed thereat.

 

18.  VALID PROCEEDINGS:

No procedure of the Association shall be invalidated or rendered illegal by reason only of there being a vacancy in the number of the Members of the Association at the time of such proceeding.  All proceedings of the Association shall be valid notwithstanding that it may afterwards be discovered that there was some defect in the election or that they or any of them were incapable of being Members of the Association as valid as if every such person had been duly elected to the Association and was capable of being a Member thereof respectively.

 

19.  REGULATIONS:

The Association at its Annual General Meeting may make or rescind such regulations as may be necessary for the carrying out of its objects and for the efficient conduct of its affairs.

 

20.  AMENDMENTS TO THE CONSTITUTION:

This constitution may be amended at any General Meeting of the Association provided that full notice of the amendment is given to each Member not less than fourteen days before the General Meeting and provided also that the amendment is approved by a vote of not less than two thirds of the Members present at the meeting.

 

21.  NON-PROFIT:

The income and property of the Association shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to the Members or relatives of Members of the Association provided that nothing herein shall prevent the payment in good faith of remuneration to any Officer or Servant of the Association or to any Member of the Association in return for any services actually rendered to the Association or reasonable and proper rental for premises let by any Member to the Association

 

22.  WINDING-UP:

If upon the winding-up or dissolution of the Association there remains, after satisfaction of all its debts and liabilities any property whatsoever, the property shall not be paid to or be distributed among the Members of the Association, but shall be given or transferred to some other institution or institutions having objects similar or in part similar to the objects of the Association and which shall also prohibit the distribution of its or their income and property among its or their Members, such institution or institutions to be determined by the Members of the Association at or before the time of dissolution or, in default thereof, by application to the Supreme Court of Tasmania for determination.

 

In the event of the Association being wound up every member of the Association is liable to contribute to the Assets of the Association for the payment of the debts or liabilities of the Association and for the costs, charges and expenses of the winding up and for the adjustment of the rights of the contributories among themselves such sum, not exceeding $20.00, but a former member is not liable so to contribute in respect of any debt or liability of the Association contracted after he ceased to be a member.

 

Approved at General Meeting 17 October 2008

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